Disclosure Scotland - Convenors and Representatives
(Posted 26th May 2007)

A Meeting of the SYBA Convenors and Representatives took place at Priorscroft Bowling Club on Sunday 29th April 2007.

The Meeting discussed the "Disclosure Scotland" rules and  how they should be applied to the Scottish Young Bowlers Association.

It was pointed out to the meeting that the rules appear to be in the process of changing whereby the requirement for a person to obtain separate disclosures for their involvements in different organisations etc was no longer to be required.

According to the information given to the meeting one disclosure form should cover all eventualities in the future.

On the basis that this was likely to be brought into force in the coming months, P.R.O Alan Mitchell proposed that the SYBA should as a MINIMUM hold copies of existing Disclosure Forms for ALL Convenors and Representatives of the Districts involved with the Association.

The Meeting agreed to this proposal unanimously as a first step in the SYBA ensuring that persons involved with the Association had the proper disclosures in place.

P.R.O. Alan Mitchell indicated that he was willing to take on the responsibility of contacting all District Convenors (and their Representatives) to obtain a copy of the Disclosure Scotland forms held by them.

Mr Mitchell would retain all of these forms in a central file and would keep it up to date.

Any Convenors or Representatives not holding a Disclosure Scotland - Standard Disclosure would be requested to obtain one before the AGM to be held in November 2007.

Convenors and Representatives not holding a Standard Disclosure from Disclosure Scotland at the AGM would not be allowed to remain in that post until such time as the disclosure had been obtained.

By time for the next AGM in November 2007 the future position regarding disclosure through Disclosure Scotland should be clearer and the SYBA should be able to decide how to deal with persons involved with youngsters in the Association at levels below that of District Convenor and District Representative.

Alan Mitchell undertook to write to each District Convenor requesting that they supply him with a copy of their own Standard Disclosure and also that of their District Representative.

Letters were prepared for issue to District Convenors on 26th May 2007 requesting an early response and for everyone involved at Convenor or Representative level to make sure that they had the relevant Standard Disclosure in place by the date of the AGM in November.